What is Online Proofing:

Online proofing software, often known as “review and approval software,” makes it easier for marketers to exchange resources and get feedback on them. It’s positioned as a step up from ad hoc techniques like email,s, and printouts. The online proofing and approval processes are simplified with online proofing because:

It allows everyone to view proof files on any device, without the need to download any apps or software, regardless of content type.

It provides a single platform with real-time communication capabilities through commenting and multi-format markup tools.

It automates repetitive chores like version monitoring, receiving notifications when a new proof file arrives, and so on.

With online proofing, both client and the enterprise will benefit from increased transparency and accountability of the process.

Need of Enterprise Online Proofing:

The bigger an enterprise is, the more challenging  the proofing process will be. The major advantage of using enterprise online proofing software is that projects are completed on time and on budget.Here are several key clues that online proofing softwares might be beneficial to your enterprise.

1.       Compliance And Regulatory Issues:

When your enterprise operates in a sector with stringent compliance requirements and laws, enterprise online proofing can provide your marketing team and stakeholders greater control over the complicated clearance and review procedures while also increasing transparency and responsibility. It assists in keeping track of each proof comment and delivers automatic notifications to verify correctness.

2.       A Vast Number Of Time-Sensitive Material

If your enterprise creates a lot of time-sensitive material, online proofing software can help you overcome some of the challenges that come with handling huge quantities of content approvals and ensuring precision while still delivering on time.

3.       Approval Process Demands for Many People or Steps

If an enterprise involves a large number of clients and reviewers, or if the projects are extremely complicated, online proofing will become a must to keep things on track and/or on schedule.

It allows your stakeholders to submit real-time input and use markup tools to properly communicate their point with context-rich feedback. Stakeholders can collaborate with other reviewers on their remarks, allowing proofs to progress toward their goals.

4.       Various Versions Of Proofs

Long revision cycles can result from ineffective proofing and review processes, resulting in several variations of proof files. Monitoring all these different versions might be difficult. By providing context-rich, real-time input, online proofing softwares may substantially prevent version sprawl. Comparison tools, on the other hand, allow you to rapidly compare various versions side by side, which may help you manage versions and preserve consistency.

Enterprise Online Proofing Softwares:

Now let’s take a look into some of the best online proofing softwares for enterprises.

QuickReviewer: QuickReviewer is an online proofing software for designers, web developers, and marketers who want to collaborate on design projects more quickly and receive faster feedback and approval. It helps review photos, videos, live online links, HTML, PDFs, and audios. Users may examine and approve files on their mobile devices with QuickReviewer’s mobile-responsive UI. Get used to reviews being completed quickly and effectively, thanks to features like drag-and-drop upload and file sharing with many reviewers. QuickReviewer simplifies the process of organising feedback on creative work by eliminating the need for several emails or files. Users can contribute comments by highlighting text, pinpointing changes, or drawing modifications, and comparing versions side by side. Adding links to real websites or dragging and dropping HTML zip files to inspect designs on multiple screen sizes, animated HTML banners, responsive web pages, and more will make creative collaboration a snap.

Hightail: Hightail is an easy-to-use collaboration tool for enterprises to share information and documents among team members. The programme creates a safe network for massive file sharing and notifies users through email when the file is delivered. Admins may also manage creative assets, choices, feedback, and approvals from a single location. Thanks to Hightail, any member of the team may read all comments as soon as they’re written and receive email notifications for project updates in real time.

Ziflow: It simplifies both the examination and the approval of creative content. Users may insert comments and automated annotations on the creative material itself, and it supports over 1,200 file formats. Because team members may examine and respond to comments, confusion and duplication can be avoided. One of its standout features is its automated workflow, which lets users automate time-consuming tasks including file sharing and conversions, FTP uploads, and renaming. The software is SOC2 certified and ensures enterprise security. Users may also examine all updates and adjustments in real time, compare versions, and change user rights and responsibilities with ease. In addition, the programme is simple to combine with third-party marketing technology platforms. Google Drive and Dropbox both have cloud connectivity options.

Jumpshare: Jumpshare allows users to share an infinite number of files with a single drag-and-drop operation, create screenshots and screen recordings for faster visual communication, examine over 200 file types online, and communicate with your workers and customers.

Ashore: It uses an integrated white-label proofing system to assist streamline the approval process for digital files. Ashore allows users to tag their proofs and organize them into specific folders. It also keeps a separate audit trail for each proof, allowing users to track individual emails, status changes, and a revised edition of the generated material.

GoVisually: GoVisually is a complete platform that automates online proofing, design reviews, PDFs, and other video content services. It’s a go-to tool for marketing and research teams, as well as content developers, graphic designers, and creative firms. GoVisually enables for simple file uploads in any format, as well as annotations. Clients are free to edit, evaluate, and comment on areas that meet their needs.

ReviewStudio: With ReviewStudio, you can collect all of the creative comments in one integrated and collaborative platform. Its powerful communications capabilities and on-screen markups keep the team, client, and users informed about all project activities. ReviewStudio is a fantastic option for streamlining the user’s creative workflow since it conducts live critiques of the user’s contributions in groups or individually.. Users may also directly comment and annotate pictures, PDFs, and videos from any device. Users may also utilize separate dashboards to keep track of tasks, approvals, and the progress of all reviews.

Filestage: A straightforward review tool that allows users to comment on, approve, timestamp, and share files with individuals and groups. Audio, video, and text files are all supported by Filesgate (Word, PowerPoint, Excel, and PDF). Unlimited uploads and reviews, drag-and-drop capabilities, one-click approval, and comment adding/editing are all features of this user-friendly application. The dashboard may be customized; files can be organized into multiple folders and labeled with logos for certain user groups; and access can be limited to just those who need it. All reviews may be done in one location, and each project can be tracked. Different versions (revision stages) of work files can be preserved, as well as reference files.

Some other useful enterprise online proofing tools are Approval Studio, WebProof, Cage, Approve, PageProof, Wipster etc.


Enterprise online proofing is the most efficient approach for your company to publish larger volumes of material across many channels while maintaining tight turnaround times and quality. Internal and external stakeholders may approve and assess your work more easily using online proofing. Continuously meeting tight regulatory compliance standards with your content is critical.

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